Privacy Policy

This website and the Second Ibero-American Congress on Authorship in the Age of Artificial Intelligence are organized by Servicios Editoriales Pinar Publisher LLC.

For questions regarding this Privacy Policy or the processing of personal data, please contact:

contact@autoriaia.org

Depending on how an individual interacts with the website, we may collect information provided directly by that person, including:

• first and last name;
• email address;
• country or place of residence;
• institutional, organizational, professional, or academic affiliation, when applicable;
• biographical or professional information provided for participation in the Congress;
• title, abstract, description, or other information related to a participation proposal;
• messages submitted through contact forms;
• information necessary to manage registration, participation, and communications related to the Congress.

We do not request personal data that is not reasonably necessary for purposes associated with the Congress or the operation of the website.

When visiting the website, certain technical information may be processed automatically by systems and services necessary for its operation. This information may include:

• IP address;
• browser and device type;
• operating system;
• date and time of access;
• pages visited;
• technical information related to the operation and security of the website.

The website may also use cookies or similar technologies. Their use is described in greater detail in the Cookie Policy.

Information collected may be used to:

• respond to inquiries and communications;
• receive and manage participation proposals;
• evaluate, organize, and coordinate activities related to the Congress;
• communicate with speakers, participants, collaborators, and other interested individuals;
• manage registration and participation;
• provide administrative information related to the event;
• maintain the security, integrity, and proper operation of the website;
• comply with applicable legal or administrative obligations;
• create and maintain institutional documentation related to the Congress.

Personal data will not be used for purposes incompatible with those for which it was provided.

Information submitted as part of a participation proposal may be reviewed by individuals responsible for the evaluation, selection, coordination, or programming of the Congress when necessary to manage the proposal.

Submission of a proposal does not mean that all information provided will be made public.

When a proposal is accepted and an individual confirms participation, certain professional or academic information — such as name, authorized photograph, affiliation, biography, presentation title, or other information related to participation — may be made public on the website, in the Congress program, in promotional materials, and in other institutional resources associated with the event.

Information made public will be limited to information relevant to presenting or documenting the individual's participation in the Congress.

We may use the contact information provided to send information that is necessary or reasonably related to an inquiry, proposal, registration, or participation in the Congress.

When general informational communications are sent, individuals may request to stop receiving them through the mechanism indicated in the communication or by contacting contact@autoriaia.org.

Personal data is not commercialized or transferred to third parties for purposes unrelated to the organization and operation of the Congress.

Certain information may be processed by technology or service providers involved in website operation, web hosting, forms, communications, registration, security, analytics, or other functions necessary for organizing the Congress.

These providers may access only the information necessary to provide their respective services, in accordance with their own contractual obligations and privacy policies.

We may also disclose information when necessary to comply with a legal obligation, respond to a valid request from a competent authority, or protect the rights, security, or integrity of the organization, the website, or other individuals.

Because of the Ibero-American and international nature of the Congress and the use of technology providers that may operate in different countries, some data may be processed or stored outside the country of residence of the individual providing it.

Where applicable, we will take reasonable measures to ensure that such processing is carried out in accordance with applicable legal obligations.

We retain personal data only for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain necessary administrative or institutional records, and comply with applicable legal obligations.

Certain information related to actual participation in the Congress may become part of its historical record or institutional archive, including programs, lists of speakers, authorized photographs, authorized recordings, publications, or documentation relating to completed editions of the event.

Historical or institutional preservation does not mean that all originally collected personal data will be retained indefinitely.

We take reasonable administrative and technological measures designed to protect personal information against unauthorized access, use, alteration, or disclosure.

However, no system for transmitting or storing information over the Internet can guarantee absolute security.

The website may contain links to websites, platforms, or services operated by third parties.

This Privacy Policy applies only to this website and to data processed under the responsibility of the Congress organization. External websites and services are governed by their own privacy policies and terms of use.

Depending on an individual's place of residence and applicable law, that person may have certain rights regarding personal data, including the ability to request:

• access to personal data we retain about them;
• correction of inaccurate information;
• updating of their information;
• deletion of certain data when applicable;
• information about the processing of their data;
• withdrawal of previously provided consent when processing is based on consent.

Requests may be sent to:

contact@autoriaia.org

We may request information reasonably necessary to verify the identity of an individual before responding to a request concerning personal data.

This website and the activities of the Congress are not specifically directed to children under the age of 13, and we do not knowingly seek to collect personal information from children under that age through the website.

If we become aware that personal information from a child under 13 has been received without appropriate authorization, reasonable steps may be taken to delete it.

This Privacy Policy may be updated when website functions, Congress processes, technology services, or applicable legal requirements change.

The current version will be available on this page and will indicate the date of its most recent update.

For questions, requests, or comments regarding this Privacy Policy or the processing of personal data:

Second Ibero-American Congress on Authorship in the Age of Artificial Intelligence
Servicios Editoriales Pinar Publisher LLC
Email: contact@autoriaia.org